Company Description
**Fairmont Jakarta**
Situated in Senayan Square at the South end of Jakarta's Central Business District, Fairmont Jakarta features 380 spacious guestrooms and 108 Fairmont branded suites. Additional features and amenities to the urban hotel include a number of lounges and several restaurants featuring a variety of culinary offerings. For corporate events and local galas, the hotel features 3,500 square meters of function space, including a 1,200 square-meter Grand Ballroom.
**Job Description**:
**Administrative Assistant - Engineering**
The Administrative Assistant is responsible for ensuring the smooth operation within Engineering Department.
**_ Employment will be under local contract. Open for Indonesian citizens only._**
What's in it for you:
- Employee benefit card offering discounted rates in Accor worldwide.
- Learning programs through our Academies.
- Opportunity to develop your talent and grow within your property and across the world!
- Ability to make a difference through our Corporate Social Responsibility activities.
What you will be doing:
Reporting to the Assistant Chief Engineer, responsibilities and essential job functions include but are not limited to the following:
- Schedule and arrange all appointments for the Chief Engineer.
- Prioritize all telephone calls and in-person external and internal visitors.
- Assist the Chief Engineer in his public service role by keeping files up-to-date for the various committees and boards he participates on.
- Support internal hotel projects, bring forward daily items to act on appropriate tasks, tracking necessary action and updating reports as progress is made (i.e. annual budget, strategic plan etc.).
- Handle all office administration duties such as mail, phones, photocopying, office supplies, keep the filling system up-to-date.
- Respond to all enquiries promptly.
- Carry out maintenance repair work and ensure the appropriate PPE is worn during all repairs.
- Ensure good relationships with internal and external customers and contractors.
- Ensure energy conservation initiatives are implemented.
- Attend additional training suitable to the role.
**Qualifications**:
Your experience and skills include:
- Minimum of 3 years executive administration experience, preferably within a hotel environment.
- Computer literacy a must, with a strong knowledge of Excel, Word, Outlook and PowerPoint.
- Bilingual in English and Bahasa Indonesia, both written and verbal, is required.
- Professional telephone manner and demeanor with a natural response to 'smile' on the phone.
- Excellent interpersonal, written and verbal communication skills.
- Previous experience with confidential information.
- Ability to prioritize and meet deadlines in a fast-paced environment.
- Team player with strong initiative and self-direction.
- Positive attitude.
- Good communication skills.
Additional Information
**Our commitment to Diversity & Inclusion**
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
**"Why work for Accor?"**
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"