Job Description
Conform to and continuously improve the standard, specification, and document control procedures
Manage and maintain all controlled company documents. Oversee document through its entire lifecycle
Perform document identification, classification, numbering, and filing
Manage administration and deployment of the Policy/Standard/ Procedure/STP/Form Document in Document Control site
Manage and follow the defined Document review cycle, ensuring conformance with the document's Review Period
Create and maintain master document templates and forms
Using an electronic document management system (EDMS) such as Sharepoint, to index, store and retrieve a wide variety of document types
Ensure the integrity and security of the document and the system to prevent from unauthorized modification, tampering or lost
Responsible for operating a systematic filing system and ensure ease in retrieving and tracking of documents
Reviewing documents, checking according to the checklist to ensure compliant with regulations, creating revisions and archiving outdated versions
Ensure new and revised documents are accessible, notify and distribute documents to the relevant people, departments, or organizations, and letting them know when they need to take action on a document as part of a process
Conduct document audit to confirm they are current and accurately reflect recorded evidence
Making sure that departments are following the correct procedures in the document flow process
Ensure the approval for new or updated document, and ensure the subcontractor on site are using the updated drawing
Contribute to report generation of document control periodic reports
Participate and contribute to internal and external audits, and follow-up to resolve findings accordingly
Requirement
Male and female
Have a minimum of 2 years experience in the Document Control position
Not currently tied to work with the company
Fluent in English is a plus
Additional Requirement
Gender
Male & Female
Age
25 - 35 Year(s) old
Min. GPA
2
Job Information
Industry
NORMAL
Employment
Position Level
Staff/Officer
Working Hour
Language
English