Management Sciences for Health (MSH) is seeking an Accountant for USAID BEBAS-TB 5-year activity having the aim of reducing TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program. This Activity will build on the work of previous USAID activities and current projects to achieve its goal. BEBAS-TB's support will focus on improving access and utilization to quality and patient centered comprehensive TB services.
The Accountant will be responsible for assisting the Senior Accountant with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse. The Accountant will be responsible for ensuring that any money expended in the Country is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The accountant is primarily responsible for, but is not limited to, payment review for activities and operations, uploading payments into the system (s), petty cash handling, ensure proper record keeping, activity advance reconciliations, and supporting the Senior Accountant in VAT, WHT and other relevant Tax reporting. The Accountant is aware of and adheres to MSH's procurement integrity standards in all activities.
Specific Responsibilities
1. Processing vendor payments and documentation
- Participants during activities in the field.
- Ensures that funds expended in the country is done in accordance with "Generally Accepted Accounting Principles", MSH policy, donor regulations and requirements, Indonesia law, standard operating procedures, and best business practices.
- Prepare and process all Payment Vouchers, General Journals and Deposit Vouchers ensuring that the documents are legal and authentic and that all relevant and adequate support documentation is attached.
- Ensure that every financial transaction is properly approved by a budget-holder signatory, is properly documented, files are complete and demonstrates evidence of compliance with MSH policy, donor regulations, Indonesia law, and standard operating procedures. Ensure that transfers to Mobile Money service providers are done in a timely manner, and that MM payments are done in an efficient, timely manner.
- Conduct & document spot checks for trainings.
- Receive, review and liquidate petty cash promptly in accordance with MSH policies.
- Liaise with technical teams and compile project funds projection (s) for each month.
- Ensures that all payments for purchases of goods and services are made according to MSH regulations, and that actions are governed by the highest standards of personal and business conduct as stipulated in the Procurement Policy Guidelines and Generally Accepted Accounting Principles.
Financial Reporting
- Record all financial transactions into the approved MSH field expense accounting system (currently QuickBooks). Upload monthly reports for the review of the Senior Accountant each month.
- Properly code all transactions and ensure that entries are entered into financial system accurately and timely.
- Ensure that treasury practices in country minimize MSH's cash exposure Prepare bank reconciliations.
- Monitor staff advances and ensures that all advances are cleared / collected on time.
- Prepare advance analysis as required.
- Ensure that financial documents are properly filed and kept safely at all times.
- Review payment requests and vendor invoices & make prompt payments and reconcile vendor accounts per request.
Compliance with donor and statutory requirements
- Process withholding tax payments & prepare withholding tax certificates for all appropriate payments and distribute these accordingly.
- Prepare documentation required for monthly, quarterly and annual VAT claims and reports.
- Ensure that all costs and travels have adequate prior authorization and approval prior to payment remittance. Follow up all discrepancies identified.
QUALIFICATIONS
Education and Experience- A Bachelor's Degree in Accounting required- Partial professional qualification in ACCA or CPA preferred- Three (3) years of hands-on experience in accounting required
Knowledge and Skills
- Capacity to deal with multi-tasks and be able to adhere to tight deadlines in a busy environment, and excellent time management skills;
- A strong accounting experience is an added advantage;
- Excellent oral and written communication skills and fluency in English
Competencies
- Access, analyse and manage risk using appropriate MSH Standard Operating Policies & procedures & Donor policies, professional judgment and scepticism for effective business management.
- Identify the appropriate content and communicate clearly and objectively to the intended audience, i.e Staff and external parties as governed by professional standards.
- Identify areas of improvement in businesses processes and system(s), and controls to assist in the design and