Admin (Real Estate Industry)

Description: SabiKerja is a curated headhunter agency based in Jakarta that is well-known as a one-stop talent solution in which we connect curated quality talent with the institution or company that partners with us.
We represent our esteemed client, a reputable property agency dedicated to providing exceptional real estate services to clients. With their commitment to professionalism and customer satisfaction, our client has established a strong presence in the industry.
Key Responsibilities :
Greet and assist visitors, clients, and tenants in a friendly and professional manner, ensuring a positive customer experience. Handle incoming calls, emails, and correspondence, directing them to the appropriate departments or individuals. Maintain and update property databases, ensuring accurate and up-to-date information. Coordinate and schedule appointments, meetings, and property viewings, ensuring efficient time management. Prepare and distribute documents, reports, and presentations as required. Assist in the preparation of lease agreements, contracts, and other property-related documentation. Collaborate with property managers and other team members to ensure seamless communication and coordination. Handle general administrative tasks, including filing, data entry, and record keeping. Assist in resolving tenant inquiries, complaints, and requests in a timely and professional manner. Support the property management team with ad-hoc tasks and projects as needed. Requirements :
Proven experience as an Administrative Assistant or in a similar role, preferably in the property industry. Excellent verbal and written communication skills in English, with the ability to effectively interact with clients and tenants. Strong customer service orientation, with the ability to handle inquiries and complaints in a professional and empathetic manner. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint) and email management tools. Exceptional organizational and multitasking abilities, with a keen eye for detail. Strong time management skills, with the ability to prioritize tasks and meet deadlines. Ability to work independently and collaboratively in a fast-paced environment. Familiarity with property management software or databases is a plus. High level of integrity and professionalism.