Administrative Clerk

The Administrative Clerk at PT Royal Trust is responsible for providing administrative support to various departments within the company. This includes managing and organizing documents, scheduling appointments, and assisting with general office tasks. The position reports directly to the Office Manager, ensuring smooth operations and efficient communication within the organization.

**Responsibilities**:

- Perform general clerical duties, including photocopying, faxing, mailing, and filing documents.
- Answer and direct phone calls, take messages, and respond to inquiries in a professional and courteous manner.
- Assist in the preparation of reports, presentations, and other documents as required.
- Maintain and update company databases and records, ensuring accuracy and confidentiality.
- Coordinate and schedule appointments, meetings, and travel arrangements for staff members.
- Order and maintain office supplies, ensuring adequate stock levels at all times.
- Sort and distribute incoming mail and prepare outgoing mail, including courier services.
- Assist in the coordination of office events, such as meetings, conferences, and training sessions.
- Provide administrative support to various departments, including data entry, document preparation, and record keeping.
- Collaborate with other administrative staff to ensure smooth office operations and efficient workflow.

**Job Requirements**:

- High school diploma or equivalent required
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to multitask and prioritize tasks effectively