At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.
**Responsibilities**:
- Diary management i.e coordinate and manage diaries inclusive of internal and external clients meetings (virtual or physical), establish manageable timeframes, and coordinate follow up actions.
- Phone management, i.e screen calls, priorities and delegate when necessary, maintain phone coverage for team, ensure clear and concise messages are taken.
- Handle incoming and outgoing phone calls.
- Provide travel and event management support
- Provide support to engagement team with regards to administration matters (e.g. prepare proposal, presentation, engagement letter, invoice, report delivery, etc.)
- Prepare both business and personal expense and ensuring all the supporting documents attached and make copy of all the submitted expenses for follow up.
- Perform filing management. This includes but not limited to maintaining confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.
- Other secretarial / Administration duties defined by superiors.
**Requirements**:
- Minimum Diploma degree from secretarial or office administration academy with minimum GPA of 3.0 (out of 4.0)
- 1-2 year of experience in a secretarial/administration position and preferably experienced in assisting expatriates or working for a multinational company
- Familiar with secretarial tasks
- Good computer skills (MS Office)
- Able to handle multiple tasks at one time with tight deadlines
- Good interpersonal and verbal communication skills
- Good English, both spoken and written