A Project Administrator manages schedules, arranges assignments, prepares action plans, analyzes risks/opportunities, gathers necessary resources and communicates progress to team members.
The ultimate goal is **ensuring the projects of a company are completed within the restraints of time, quality, and budget**.
You will be responsible for the **day-to-day management of specific goals of the project**.
In addition, you must provide concrete guidance on what everyone needs to do and the most efficient way to complete each step.
If **you are a highly self-motivated over-achiever** that is looking to help organisations improve and leave your mark, this job is for you.
We are looking for **someone capable to implement the right processes across the company, solve problems and execute business opportunities for growth**.
You will be given access to resources and manpower to help the company to grow operationally and financially.
Join Cudy Technologies to work with the best talents to build the future technology platforms and digital brands in Southeast Asia.
To succeed in this role, **you will need to be a natural problem-solver with sharp, analytical thinking.
**
If **you are a result-oriented, have excellent organisational skills and are constantly challenging yourself**, we would love to meet you.
**Work Location**:
Remote, Work from home forever
**Skills Field**:
People managing, Lean thinking, Resourcefulness, Communication, Quick Learner
**Company**:
Cudy Technologies is a full-stack education technology company that operates platforms and communities for students and tutors to learn better together.
We empower students with an elegant and easy-to-use product for self-paced learning and tutors to build their own career.
**We offer**:
- A chance to work with people who are passionate about what they do
- An opportunity to build something from scratch with a small team, and see it grow into something that is used by thousands of people every day
- The chance to grow both personally and professionally as part of a close-knit team of nerds
**Job Scope (but not limited to)**:
- Schedule routine meetings and record decisions (e.g., next steps, assigned tasks etc.)
- Break complex projects into simpler tasks and set goals and timeframes
- Create and update workflows of individuals to enhance productivity
- Finding ways to reduce stakeholders time on administration to spend more time working on the project
- Creating new tasks and modifying existing tasks according to the accepted standards
- Preparation and follow-up of meetings and presentations when necessary
- Acting as stand-in for the project owner
- General organizing of tasks allocated to stakeholders of the project
- Enforcing of the project timeline and ensuring compliance amongst stakeholders
- Motivating stakeholders of the project
- Understanding how to leverage each individual's strengths to increase productivity and throughput
- Consistent following up with stakeholders of the project to request for updates and progress
- Consolidating and communicating important project progress updates to be highlighted to the project owner
- Administration of individual stakeholders' tasks in project boards using project management software
- Ensure that all projects are delivered on-time, within scope and within budget
- Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility
- Ensure resource availability and allocation
- Finding quick and practical solutions to all roadblocks and bottlenecks of the project
- Create and maintain comprehensive project documentation
- Scheduling routine meetings and recording decisions (e.g., next steps, assigned tasks etc.)
- Breaking complex projects into simpler tasks and setting goals and timeframes
- Coordinating and reviewing quality controls to ensure that the project scope has been met
- Communication and research studies with target user groups to ensure project relevance
- Preparing and providing documentation to key stakeholders and internal teams
- Proposing ideas to improve efficiency and speed up the completion of the project in terms of time and saving costs
**Job Requirements**:
- Comfortable crunching vast amount of information to make further analysis and conclusions of the matter
- Ability to make quick decisions after analyzing the available data and information
- Strong ability to have open, honest and direct communications with people in the team across all seniorities
- Have a clear and methodological thinking and decision making process
- Must have a good estimation on time-management, and make logical prioritization decisions
- Ability to pick out the small details that others may miss and make corrections for people
- Comfortable managing multiple digital projects at the same time with similar workflows
- Familiarity with project management softwares, and understand how to utilize their features to maximize productivity and organization