The Finance and Accounting Staff is responsible for maintaining financial records and ensuring that processes are run effectively and efficiently. The role involves verifying and processing vendor invoices & refund transactions, managing financial activities, preparing journal entries & performing reconciliation, handling customer invoices & maintaining collection, assisting with taxation and financial reporting, maintaining financial procedures & accounting standards, and liaising with various stakeholders.
**Job Functions**:
1. **Verify and Process Payments**:
- Verify and process invoices received from vendors.
- Handle refund transactions and ensure timely payments.
2. **Financial Administration and Management**:
- Administer and manage overall finance activities including cash flow management.
- Handle payment and bank administration tasks to ensure smooth financial operations.
3. **Journal Entries and Reconciliation**:
- Prepare and input journal entries for financial transactions into the accounting system.
- Perform regular reconciliation of financial data to ensure accuracy.
4. **Customer Invoicing and Collections**:
- Prepare, verify, and create invoices for customers.
- Monitor and maintain collection schedules to ensure timely payments from customers.
5. **Taxation and Financial Reporting**:
- Assist in preparing and filing for taxation.
- Contribute to the preparation of financial reports and statements as required.
6. **Maintaining Financial Procedures and Standards**:
- Ensure compliance with established financial procedures and accounting standards.
- Monitor and update financial policies as needed to maintain best practices.
7. **Stakeholder Liaison**:
- Liaise with internal and external parties related to finance operations.
- Collaborate with departments such as procurement, sales, operations and human resources for financial-related matters.
**Requirements**:
**Qualifications**:
- Bachelor's degree in Accounting, Finance, or a related field.
- Relevant experience in finance and accounting roles min of 1 year.
- Strong knowledge of accounting principles and procedures.
- Proficiency in accounting software and Microsoft Office Suite.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Able to operate an Accounting System. Having experience with SAP Systems will be an advantage.
**Skills and Competencies**:
- Analytical Thinking: Ability to analyze financial data and provide insights.
- Attention to Detail: Ensures accuracy in financial reports and reconciliations.
- Communication: Strong verbal and written communication skills to liaise effectively with stakeholders.
- Time Management: Efficiently manages time and prioritizes tasks to meet deadlines.
- Integrity: Maintains confidentiality and adheres to ethical standards in financial management.