**SIAP SIAGA - FINANCE OFFICER (FXTE)****Project Overview and Role**:SIAP SIAGA-the Australia and Indonesia Partnership in Disaster Risk Management is a five-year program implemented from 2019 to 2024, financed by the Government of Australia, the Department of Foreign Affairs and Trade (DFAT) and managed by Palladium. The goal of the SIAP SIAGA program is to strengthen Indonesia's management of disaster risk, and support engagement between Australia and Indonesia on humanitarian affairs and disaster risk management in the region. The outcomes of this investment have both a domestic focus on improving the disaster management system to build national preparedness and deliver disaster management services at the subnational level, and a regional focus to support improvements in disaster management and humanitarian preparedness and response in the Indo-Pacific.To achieve its outcomes and goal, the SIAP SIAGA seeks to produce the following intermediate outcomes:Improved coherence of the disaster management system, including workflows and decision-making processes.Intergovernmental clarity on ways of working and protocols are improved to support effective disaster management at all levels of governments and in communities.Improve quality of information and analysis for targeted communication within government and with the public at large.The SIAP SIAGA program is implemented at the regional, national and sub-national levels through collaboration mainly with the National Disaster Management Authority of Indonesia (BNPB) and other government ministries such as the Ministry of Home Affairs, the Ministry of Social Affairs, the National Development Planning Board, the Ministry of Foreign Affairs, sub-national disaster management authorities and other local government agencies as well as with civil society organizations, and other donor agencies. In addition to the work at national levels and with the wider region the SIAP SIAGA program operates across several provinces in Indonesia, where its work includes a significant focus on understanding and improving the intensity and quality of gender and inclusion mainstreaming in disaster management. The target provinces of the program include East Java, Bali, Nusa Tenggara Barat, and Nusa Tenggara Timur.**Primary Duties and Responsibilities**:**Purpose of the Position**:Under the direction of the Head of Operations and Finance, the Finance Officer will be responsible for managing program finances by carrying out banking transactions, managing petty cash and bank accounts, assisting in preparing monthly and quarterly forecasts and interests, and other administrative functions.**Roles and Responsibilities**:Under the direction of SIAP SIAGA Head of Operations and Finance, the Finance Officer will carry out a wide range of duties as follows:This position will be expected to:- Ensure AIP-DRM finances are well planned, and funds are available to support operations. preparing cash flow forecasts and project fund requests in accordance with AIP-DRM, Palladium and DFAT operations protocols;- Prepare bi-weekly reports on expenditures and send these together with scanned copies of original receipts and other expenditure-relateddocumentations, including bank statements, cash and bank reconciliations and payroll;- On the basis of internal cash available and planned expenditure, send monthly cash requests for the Program to Palladium- Process payments of local salaries for National Advisers and Locally Engaged Staff, including managing the tax withholding requirements;- In collaboration with the Program Director, Head of Operations and Finance and Program Manager, maintain AIP-DRM bank accounts;- Assist the Head of Operations and Finance to aim the low bank balance every month-end closing and following up the fund transfer tranches to ensure the availability of funds in the account;- Prepare accurate monthly and quarterly forecasts for local expenditure, and track expenditure against this forecast;- Ensure financial monitoring systems provide timely and relevant reports to support efficient, accountable implementation;- Ensure effective internal controls, timely response to external or internal audits and other reviews, and appropriate coordination with the head office;- Undertake banking transactions, including the management of petty cash, petty cash and bank account reconciliation, and the preparation of a monthly cashbook;- Provide training, where necessary, in finance and administration procedures to AIP-DRM staff members in other work units;- Liase with external parties in relation to statutory reporting/audits;- Uphold Palladium's policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed;- Ensure all transactions are entered againts the correct account billing code, ensuring proper cost distribution to activities;- Collecting support documents for invoice of goods and services;- Maintain a good filling system of the
