Location- ID: Merak Blending Plant- Travel required- Negligible travel should be expected with this role- Job category- Communications & External Affairs- Relocation available- This role is not eligible for relocation- Job type- Professionals- Job code- RQ066847- Experience level- EntryJob summary**Entity**:Customers & Products**Job Family Group**:Communications & External Affairs Group**Job Summary**:Responsible for supporting the team in executing the external affairs agenda for the region/country through completion of administrative tasks and helping to manage relationships with relevant external stakeholders, such as the media or the wider community, in order to ensure sustainable business relations are maintained.**KEY ACCOUNTABILITIES**:- Managing all formalities and general administration of the Merak Plant.- Ensure legal documents for all business are kept up to date as necessary including permits and licences related to plant by using the CTM to monitor- Liaise with local government for formalities administration processes- Managing all the office stationary requirement for Merak Plant- Pool cars operation scheduler include company cars licences- Provide, maintain & update Merak Plant's IT equipment- Handle petty cash for office daily activities if needed.- Complete regular safety/tidiness inspections and organize improvements as required. Maintain documented records on daily cleanliness of all office and plant facilities.- Act as BP Job Representative for drivers' and gardeners' contracts. Liaise and communicate with the Contractor's Job Representative over fulfilment of responsibilities detailed within the contract, verify that hazards are identified and controls are implemented, and conduct inspections & audits of the contract work.**REQUIRED QUALIFICATION**:**Educational background**Minimum Bachelor's Degree or equivalent in Administration is preferable**Experience (years and nature)**Minimum 3 years of experience in managing office facilities and administrationExperience in dealing with government will be an advantage**Desirable Criteria and qualifications**- Good communication and influencing skills- Excellent administration and filing management skills- High attention to details- Skilled in document control and record keeping- Good English skill, both written and spoken- Able to use Microsoft Office, Excel and Word**Travel Requirement**Negligible travel should be expected with this role**Relocation Assistance**:This role is not eligible for relocation**Remote Type**:This position is not available for remote working**Skills**:**Legal Disclaimer**:If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.
