Job Description (Roles and Responsibilities) 1**Main Purpose of Job**:The main purpose of this job is to work with the Business Finance Manager and Head of CS to manage the Embassy's budgets, accounts, payments system and bank accounts in line with FCDO guidance and help to ensure audit compliance and good financial management to bring us in at full spend. The person will also be responsible to support cash profiling and monitoring; ensuring the Embassy bank account is in line with appropriate levels. Approximately 30% of this role will be to work on Income Generation programme, Procurement & Contract Management, Asset/Estate Management as well as office Logistics and Transport.**What will the Jobholder be Expected to Achieve**:**70% of the role will be focusing on Finance and Account related activities.****_ Accurate and timely budget information, forecasting and reporting:_**- Run and analyse reports on a monthly basis of actual Embassy spend- Manage relationship to accurately update and amend our budgets and forecasts- Present monthly budget to Line Manager, providing analysis and recommendation as appropriate- Run reports from fixed asset system to reconcile to Accounting system- Timely provision of MI data on request- Review and evaluate critical process for possible improvements**_ Oversight of the platform charging mechanism:_**- Ensuring our Partners are charged accurately and swiftly for platform costs used- Responsible for monthly reporting process for all of our Partners across government**_ An internal understanding of the organisation's financial and procurement compliance processes:_**- Process payments and expenses at Post and ensure compliance with internal procurement process- Complete reconciliation forms to manage accounts payable and receivable- Maintain and update Post on any changes to payment process; act as local advisor on processes, working with regional Asia Pacific Hub**_ Oversight of our cash profiles_**- Monitor official bank account; reconcile, maintain and manage balance in local bank account**30% will be for Management (Income Generation, Procurement & Contract, Asset/Estate Management, Logistics and Payments Schedule) related activities**:- Work with Line Manager for Income Generation financial management including customer pipeline, pricing, costing and payment receipt- Ensure that Regional Asia Pacific Hub team receive the correct documentation for Finance & Procurement related matters, including details of payments made for invoices, Supplier forms, payment requests, and assist with any queries- Ensure Contract Management at the Embassy is managed appropriately- Working closely with Facility Management Unit to ensure the delivery quality and measure impact on overall budget- Supporting Transport Manager on Embassy's Transport fleet- Other ad hoc tasks**Resources Managed (staff and expenditure)**:NoneEssential qualifications, skills and experience 1- Accounting/Finance/Commerce qualifications from reputable university and/or equivalent working experience- Experience in collaborating with stakeholders of different background and multicultural environments- Client facing management experience- Proactive, ability to prioritise, analytical, good administration skill & multitasking- Ability to work with minimum supervision- Attention to details and ability to work well in a fast-paced environment**Language Requirements**:- English and Bahasa (Fluent)Desirable qualifications, skills and experience 1- Experience with ERP and MI platforms- Have worked or currently working for an international organisation- Excellent problem solving and customer service skills- Flexibility and personal resilience- Required behaviours 1- Managing a Quality Service, Delivering at Pace, Working Together Application deadline 1- 31 March 2024Grade 1- Administrative Officer (AO)Type of Position 1- Fixed Term, Full-timeWorking hours per week 1- 39.5Duration of Post 1- 12 monthsRegion 1- Asia PacificCountry/Territory 1- IndonesiaLocation (City) 1- JakartaType of Post 1- British EmbassyNumber of vacancies 1- 1Salary Currency 1- IDRSalary 1- IDR 9,053,362 per monthStart Date 1- 13 May 2024Other benefits and conditions of employment 1**This role is advertised as a 12-month, fixed-term contract**.****The British Embassy/Consulate offers a competitive remuneration package including**:- Annual leave entitlement of 25 days per year- Medical benefit (medical insurance)- Access to extensive learning and development opportunitiesEmployees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.**Learning and Development Opportunities (and any specific training courses to be completed)**:We place a strong emphasis on learning and development. You will be encouraged to undertake developmental training and get involved in
