**JOB PURPOSE****KEY ACCOUNTABILITIES**- Handle the complete procurement cycle for the purchase of low to non-critical goods and services to ensure that they are procured according to the time limits, cost, quality and specifications.- Continually seek new qualified sources of goods and services by monitoring local market developments to achieve uninterrupted supply of the desired goods and services.- Regularly evaluate suppliers' performance to identify areas requiring improvement and suggest the same to superiors for further action.- Analyze and evaluate offers by comparing specifications, prices, payment terms and delivery dates to effectively identify and propose award to the supplier with best bid.- Assist superiors and end-users in developing cost according to established costing procedures to ensure that all elements of cost are taken into consideration.- Preview product catalogue, trade journals and publications in order to maintain an updated and sufficient technical knowledge of the goods and services to be purchased.- Establish contact with QAFCO Departments/ Sections and external suppliers throughout the procurement process to expedite procurement and follow-up status of ordered goods & services.- Maintain data on computer-based procurement information system and on other paper-based filing system to ensure ease of retrieval of purchase documentation.- Perform related duties as assigned by superiors to enable achievement of group's targets and programs.- Participate in the on-the-job training of trainees and newly hired personnel within the Section to ensure that they develop the necessary skills to independently carry out the assigned procurement activities.**DESIRED CANDIDATE PROFILE**- High School + 2 Years Diploma in relevant discipline- 5 years direct and relevant experience.- Understand the concept of an integrated management system (IMS).- Have a clear understanding of Authorization for Expenditure (AFE) procedure, Annual Work Program and Budget (WP&B) procedure.- Know the requirements for the preparation, issue and review of report relating to procurement and supply chain.- Know how to prepare, gather and evaluate technical bid requests, select vendor or contractor based on technical evaluation and negotiate contracts. Maintain proper business relationship with vendors and contractors.- Understand the rules and work practices necessary to enter, maintain and retrieve business documents in an electronic document management system (EDMS).- Know the procedures and processes necessary to ensure effective distribution, filing and security of business documents.
