Background Youth employment crisis in Southeast Asia has been exacerbated by the current COVID-19 pandemic and will have lasting economic impacts for years to come, particularly for vulnerable groups like women, migrants, victims of human trafficking and those with disabilities.
The COVID-19 crisis has devastated livelihoods, stunted local businesses, and essentially shut down global economies causing unprecedented levels of unemployment.
According to the International Labor Organization (ILO), 84.4% of youth ages 15 to 24 in the Asia-Pacific region work in informal employment, and the pandemic has hit the informal sector the hardest.
The negative economic impacts of COVID-19 will likely result in a 'crisis cohort' even for those graduating from secondary and tertiary schools this year : These young people will continue to face higher unemployment, lower pay, and worse job prospects up to a decade later, compared to those who entered work pre-COVID and the global economic downturn.
In Indonesia and Vietnam, the pandemic will continue to deepen economic vulnerabilities for young people working in the informal sector especially women and migrants.
In order to reduce the youth unemployment crisis caused by the COVID-19 pandemic in Southeast Asia, Plan International, will deliver a market-driven vocational and job-matching solution with the potential for scale, beginning with a pilot that targets the most vulnerable young people across Indonesia and Vietnam.
Whilst, COVID-19 has further exposed the large skills gap among youth across the ASEAN region.
Skills development is key to fostering the resilience of young people when facing rapid changes in prospects for employment and entrepreneurship in the sectors that are hit hardest by the crisis.
While some sectors will continue to suffer due to COVID-19 for years to come, others will see a spike in recovery and growth (e.g.
health, personal care and ICT ); there is a timely and tremendous need to identify and match labor market needs with proper skills development to effectively address the skills gap challenge in the post-COVID era.
Role Purpose
Administrative Officer role as the point of contact for all project staff, providing administrative support and managing their queries.
Main duties include managing office stock, preparing regular reports (e.g.
expenses, asset & travel) and organizing company records.
preparing invoice and input to SAP system, and travel report.
She/He will report to Project Manager
Dimensions of the Role
Key End Result 3.
Fixed Asset & Low Asset value management
T.1.
To manage the project asset
T.2.
Arrange annually physically check of project assets
Key End Result 4 Travel and office expenses report and preparing invoice
T.1.
Prepare the quarterly report for traveling outside Indonesia (with coordination with Procurement Officer if ticketing related to meeting/workshop/ training)
T.2.
Prepare monthly report for office expenses (office supplies, printer cartridge, office utilities).
T.2.
Input PO to SAP System and get approval from Admin Manager
T.3.
Prepare breakdown payment data list to Travel Agent for monitoring payment
T.4.
Support project for preparing documents for payment, coordination with Program and Procurement.
Key End Result 5 Arrange meeting, events & filing system
T.1.
Creating, updating, and maintaining records and databases
T.2.
Maintain a company calendar and schedule appointments
T.3 Book meeting rooms as required
T.5.
Organizing special functions and social events
T.6.
Answer queries by staffs and vendors
Accountabilities Ensuring utilities cost effective and efficient Ensuring office facilities well manage, cleanliness and tidiness Asset movement are updated and recorded.
Key relationships
Internal
Project Manager; Reporting, coordination Finance Department; Payment process Procurement Specialist & Officer; Coordination.
Project Staff; Coordination Admin PSO & PIA Office; Coordination Communication; Coordination IT; Coordination
External
Vendors; maintain relationship Partners; contract management
Technical expertise, skills and knowledge
Essential Diploma/ Bachelor degree in Administration or any related field.
Experience in the related field is require for this position.
Excellent written and verbal communication skills Excellent time management skills; ability to prioritize Willingness to learn and to grow with organization and motivated to take on additional projects and solve problems Self-directed and able to work without supervision Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field Highly organized multi-tasker who works well in a fast-paced environment Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
Desirab