**JOB PURPOSE**
**KEY ACCOUNTABILITIES**
- Handle the complete procurement cycle for the purchase of low to non-critical goods and services to ensure that they are procured according to the time limits, cost, quality and specifications.
- Continually seek new qualified sources of goods and services by monitoring local market developments to achieve uninterrupted supply of the desired goods and services.
- Regularly evaluate suppliers' performance to identify areas requiring improvement and suggest the same to superiors for further action.
- Analyze and evaluate offers by comparing specifications, prices, payment terms and delivery dates to effectively identify and propose award to the supplier with best bid.
- Assist superiors and end-users in developing cost according to established costing procedures to ensure that all elements of cost are taken into consideration.
- Preview product catalogue, trade journals and publications in order to maintain an updated and sufficient technical knowledge of the goods and services to be purchased.
- Establish contact with QAFCO Departments/ Sections and external suppliers throughout the procurement process to expedite procurement and follow-up status of ordered goods & services.
- Maintain data on computer-based procurement information system and on other paper-based filing system to ensure ease of retrieval of purchase documentation.
- Perform related duties as assigned by superiors to enable achievement of group's targets and programs.
- Participate in the on-the-job training of trainees and newly hired personnel within the Section to ensure that they develop the necessary skills to independently carry out the assigned procurement activities.
**DESIRED CANDIDATE PROFILE**
- High School + 2 Years Diploma in relevant discipline
- 5 years direct and relevant experience.
- Understand the concept of an integrated management system (IMS).
- Have a clear understanding of Authorization for Expenditure (AFE) procedure, Annual Work Program and Budget (WP&B) procedure.
- Know the requirements for the preparation, issue and review of report relating to procurement and supply chain.
- Know how to prepare, gather and evaluate technical bid requests, select vendor or contractor based on technical evaluation and negotiate contracts. Maintain proper business relationship with vendors and contractors.
- Understand the rules and work practices necessary to enter, maintain and retrieve business documents in an electronic document management system (EDMS).
- Know the procedures and processes necessary to ensure effective distribution, filing and security of business documents.
