**Location**
Jakarta, Indonesia
**Salary**
The starting salary on offer for this role is from IDR 197,389,244 - IDR 226,065,658 per annum (gross salary), depending on experience.
**Contract Type**
Fixed Term
**Duration**
12 Months
**About the Role**
Reporting to the Head of Programme, the Project Officer will work with the project manager, project coordinator and operations teams to support the coordination of project activities. You will be involved in core project activities and provide a range of support services, including preparation of reports and briefs, coordinating resources, maintaining project documentation and implementing and monitoring project plans, to ensure project outcomes are achieved on time, on budget, to quality standards and within agreed scope, in line with GAINs Project Management Guidelines.
You will also undertake various administrative tasks including organising, coordinating, scheduling and attending meetings with team members, stakeholders, clients and suppliers.
This position aims to provide support for the implementation of the GAIN program in Indonesia, particularly on the youth and food system project, and to provide general support for the successful implementation of the Nourishing Food Pathways program in Indonesia.
**Key Responsibilities include**
- Sourcing, collating and compiling data and information to support Program Coordinator/Head of Programme to identify emerging issues; tracking and reporting on project progress against established milestones and deliverables
- Supporting the development of appropriate communication materials, technical documents, advocacy briefs and related materials to drive key project activities
- Preparing Terms of Reference (TOR) for activities and Request for Proposals (RFP) for appointing executing agencies and the selection process for the winning bid
- Coordinating meetings and workshops for programs, developing meeting agendas, drafting presentations and/or briefing notes and ensuring meeting minutes are taken
- Conducting regular field monitoring visits for activities/projects conducted by partners. Following up with partners to ensure timely submission of reports and preparing timely monitoring reports with findings and recommendations
- Maintaining strong partnerships with civil society, INGOs, government entities, private sector and other organisations
- Overseeing all administrative aspects of the procurement process including budgeting, procurement supporting with the drafting of agreements and contracts and logístical arrangements within ethical and procurement standards and guidelines.
- Working closely with the project accountant, monitoring the receipt of deliverables and payments to partners, as well as ensuring all project related expenses are properly coded to ensure the accuracy of financial reporting
- Processing timely payments to consultants and other service providers, ensuring compliance with GAIN procurement policy
**About You**
A degree or equivalent recognized international accreditation in a project management and/or bachelor's degree in business management, international relations, sustainable development, economics, development studies, peace and conflict studies or related field. You will be computer literate with good Excel, MS Word, Outlook, and PowerPoint skills and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
**About our Offer**
The starting salary on offer for this role is from IDR 197,389,244 - IDR 226,065,658 per annum (gross salary), depending on experience.
We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.
GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.
**About GAIN**
The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.
GAIN's Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to heal