Purchasing Function
Handling overseas orders, assist local orders when needed, negotiate with vendors, monitoring orders, monitor receiving of goods, finalizing POs and maintain the encumbrances,
Maintain Vendor data (new vendor as well as existing vendor documents)
Checking the budget before create PO on system
Implementation the SOP of Procurement
Provide data for audit process
Customer Service
Keeps end user informed of the status of placed orders
Follows up deliveries and coordinate with requestors and vendors
Maintains a system to gauge and track customer satisfaction regarding the purchase process
Contributes and monitors the Purchasing section for the purpose of delivering pertinent information regarding procurement processes and resources. Collaboratively assists other Purchasing Officers in creating and posting documents
Embraces the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflecting
Performs other related duties and assumes other responsibilities as assigned by the Procurement Manager/Head of Finance/CFO, including, and not limited to other projects when deemed necessary
Demonstrated fluency in written and spoken English
Proven exceptional and committed customer service skills
Demonstrated experience with MS Office Applications as well as Oracle Business Suite
Proven knowledge of how to prepare proper bid specifications
Prior documented purchasing knowledge and experience
Demonstrated specialized professional knowledge of purchasing and procurement functions including project management, contract negotiations and administration, cost analysis, file maintenance, warehousing, inventory control.
Proven negotiation skills
Demonstrated ability to work independently and with sound judgment within procedural guidelines, to carry out both oral and written instructions, quickly identify problems and situations, and take appropriate action to resolve the underlying cause
Strong commitment to personal and professional integrity
Proven highly developed telephone skills and manners
A clear commitment to Child Safeguarding, safety, service learning, and environmental stewardship.