Job summary
**Entity**:
Finance
**Job Family Group**:
Procurement & Supply Chain Management Group
**Role synopsis**
This role will support various bp businesses with a range of sourcing, contracting and procurement management activities based on SKKMigas procurement regulation "PTK007" and bp Category Management Policy (CMP) and processes.
The Sourcing Manager will align with bp's Code of Conduct, as well as all HSSE requirements, including continual support of HSSE objectives within the business, and taking a professional and principled approach to working with suppliers, to ensure transparency, consistency, and fairness. Our procurement and supply chain management principles are always applied within that framework and in the context of relevant laws and regulations.
In collaboration with our Category Management (SFT), Business Facing and S&C teams and under the direction supervision of the GBS Sourcing Manager or with matrix reporting to Authorised Procurement Officer, you will provide sourcing & contracting support and also, provide assurance to relevant BP policies and procedures and PTK regulations.
**Key accountabilities**
Based on internal task assignment, the Sourcing Manager will manage all activities as follows, including but not limited to
Chairperson and Secretary of Procurement Committee:
a) As the Chairperson and Secretary of Procurement Committee, the Sourcing Manager will be responsible and accountable for ensuring the tenders or sourcing and contracting activities are performed and also, ensure the tender strategies, tender documentations and tender decisions are in compliance with and based on the prevailing PTK 007 and local regulations.
b) Additionally, the Sourcing Manager is also responsible for review and/or provide advice and/or approve including but not limited to tender announcement and prequalification requirements, tender registration and prequalification evaluation results, Instruction to Bid document, award recommendations, Winner Announcements, Tender Result Report and tender communications/bid bulletins, bid evaluation results, and support/lead tender result dispute/objection resolutions as per PTK regulation and local authorities requirements.
c) Ensure the tender strategies, tender documentations and tender decisions are in compliance with all prevailing regulations.
d) Understand the content of the Tender Document which are related to the function of a chairperson and secretary.
e) Ensure implementation of domestic product utilization requirements in tender requirements.
f) Be responsible for the tender results to the Authorized Personnel.
g) Support/Lead negotiations as required by GBS Sourcing Manager.
h) Be focal point/ lead liaison and working closely with internal collaborators, SFT, BFT, S&C team in preparation, presentation, attending meeting and liaising, addressing concerns/queries, acquiring SKK Migas approvals for relevant sourcing and contracting activities as per PTK 007 regulations, and local requirement.
i) Support/Lead in any procurement process audits and their resolutions.
j) Across activity sets, it is paramount that the Chairperson liaises with the collaborators to ensure the Scope of Work is detailed enough and sourcing activities are driven in accordance with all governance and business requirements.
k) Lead a team of multi functions Procurement Committee team (Procurement, Legal, Finance, User) in ensuring the tenders or sourcing and contracting activities are performed are in compliance with and based on the prevailing PTK 007 and local regulations.
Planning: Ensure alignment with the vision, objectives, and priorities for GBS and Finance Procurement to support business delivery and is closely aligned with the business planning process (i.e. WP&B).
Category Strategy: Understanding of bp Category Strategy and support the development of sourcing strategy and revise/update Category Strategy
Deliver value through effective and efficient category, E2E sourcing and contracting activities, using the provisions of CMP within boundaries of relevant laws and regulations, approved budgets and, where applicable, JV partner and NOC agreements.
Support/Lead End-to-End Sourcing activities as per business request or as directed by Sourcing Manager, inclusive of the following activities:
a) Case Management
b) Sourcing Strategy
c) Supplier Prequalification
d) Event Management
e) Contracting
- Ensure relevant due diligence processes are driven and appropriate approvals are documented. Additionally, ensure regulatory/ partner approvals are obtained and stored in the right repository according to applicable regional requirements.
- Ensure team performed relevant due diligence processes and secure required approvals.
- Conduct/support contract negotiations where required.
- Ensure team align with Local Content obligations and incorporated into the procurement decisions as required. Provide advice and endorsement to Sourcing Practitioners